Calculate your team's billable revenue, utilization rate, and revenue leakage in seconds.
Fill in your monthly hours, billing rate, and optional overhead to calculate revenue and utilization.
Billable Revenue
$0
Utilization Rate
0%
Revenue Leakage
$0
+10% Utilization Gain
+$0
(utilization verdict will appear here)
Manually tracking billable hours is where revenue leaks. Sagely keeps client work organized so your team logs time accurately and you always know where the money went.
Stop revenue from leaking between client jobsUtilization rate measures what percentage of your team's available time is spent on billable client work. Most healthy agencies target 65–75%.
75%+
Excellent
Your team is billing efficiently. Watch for burnout at sustained 80%+.
65–74%
Good
Healthy zone for most agencies. Leaves buffer for internal work and admin.
50–64%
Needs Improvement
Below average. You may have capacity you're not monetizing or too much non-billable overhead.
Below 50%
Low
Significant revenue is being lost to non-billable time. Review project scoping and time tracking practices.
Billable hours are the hours your team spends on client work that you can charge for. Tracking them accurately is the foundation of agency profitability.
Total Billable Revenue = Billable Hours × Average Hourly Rate. For example, if your team logs 110 billable hours in a month at $125/hr, your billable revenue is $13,750.
Utilization rate measures what percentage of your team's total available hours are spent on billable work. Formula: Utilization Rate = (Billable Hours / Total Available Hours) × 100. A team member with 160 available hours who logs 112 billable hours has a 70% utilization rate, right in the healthy zone.
Revenue leakage is the potential revenue you're missing because of non-billable time. If your team has 160 available hours and only bills 110, that's 50 hours of unbilled capacity. At $125/hr, that's $6,250 in leakage every month, or $75,000 a year.
The fastest way to improve utilization is better time tracking and cleaner project scoping. When every deliverable is mapped to a task, and every task is tracked, non-billable time becomes visible, and you can act on it. Sagely's client portal keeps client work organized so nothing falls through the cracks.
